Organise a field trip
From Coastal Wiki
Field trips aim to let people to 'see for themselves' the place where a development is proposed to be placed, or to have a demonstration of a technique.
- Publicise the field trip
- Select times that suit the largest number of participants (e.g. select from after hours for full-time workers, daytime for retirees or parents with small children).
- Field trips can run from several hours to full days to allow the greatest number of participants to attend (depending on the time participants can spare; distance to be traveled; availability of expertise and/or case studies).
- Advertise the agenda and times of key presentations in appropriate place, e.g. local media; posters at local stores and libraries. This will allow participants to attend for shorter periods if necessary, and will allow them to choose sessions of interest.
- Ensure adequate staff on site to provide assistance (e.g. give directions; be available for first-aid; organise food and drink (catering, set-up and clean away), etcetera.
- Create and display signs that publicise the location of field trip through attachment of maps/directions with a pre-posted agenda.
- Ensure all publicity (signs, media releases, brochures) provide directions from major routes near the site.
- Allow time for participants to approach experts for one-to- one discussions.
- Provide printed public information materials during the field trip for interested participants.
- Appoint staff to act as note takers during the discussions.
- Provide feedback forms/survey/response sheets to facilitate public input.
- Pay attention to duty of care/safety issues. If site is difficult to access or contains elements of risk, make necessary preparations to avoid accidents with an emphasis on participants with disabilities.
- Organise catering if appropriate
- Ensure toilets are available.
The article has been reviewed by Plan Bleu and PAP/RAC
Please note that others may also have edited the contents of this article.